Job Description
Indirect Procurement Specialist
Location: Solna, Stockholm, Sweden
Contract Type: Fixed-term until 31st March 2027
Work Style: Hybrid (Monday to Friday, 8 hours per day, Solna-based)
Role Objective
Support the indirect procurement workstream for a strategic carve-out programme, with primary responsibility for the IT category. Establish and execute sourcing activities that protect the carve-out timeline, support Day-1 readiness, and prepare the future organisation for supplier mobilisation and delivery. Deliver compliant, transparent, and commercially robust procurement outcomes while maintaining alignment across business, IT, architecture, security, legal, and programme stakeholders.
Key Responsibilities
- Independently execute qualified procurements of goods and services, and follow up and evaluate supplier performance and deliveries.
- Advise internal stakeholders on contracts, procurement matters, direct procurements, and call-offs against framework agreements.
- Develop and execute sourcing strategies, supplier criteria, and procurement plans for the IT category.
- Manage sourcing milestones, dependencies, risks, and decisions in line with the integrated programme roadmap.
- Coordinate supplier evaluation, selection, negotiation, contracting, onboarding, mobilisation, and handover activities.
- Maintain clear and auditable procurement records, commercial assumptions, and decision materials.
Tasks
- Perform an IT category and supplier-market scan covering the services and capabilities required by the programme.
- Translate business, IT, architecture, security, and transition requirements into practical sourcing strategies, supplier criteria, and procurement plans.
- Prepare, coordinate, and issue RFI, RFQ, and RFP documentation with relevant business, IT, Legal, Security, and Procurement stakeholders.
- Plan and manage procurement milestones, dependencies, and decisions in line with the integrated IT roadmap.
- Develop evaluation criteria, commercial models, and scoring structures, and coordinate transparent supplier evaluations.
- Support supplier shortlisting, clarification meetings, negotiations, and commercial recommendations.
- Coordinate contracting activities and support supplier onboarding, mobilisation, and handover.
- Provide procurement input to programme reporting, budget discussions, and Steering Committee decision material.
- Support coordination with the current indirect procurement function and the future company procurement organisation.
- Participate in relevant working groups and investigative assignments concerning responsibility and procurement matters.
Decision Authority / Responsibility
- Independently manage assigned procurement activities within agreed governance, programme timelines, and delegated authority.
- Provide procurement advice and constructively challenge commercial, technical, and business stakeholders where required.
- Maintain integrity, confidentiality, transparency, and auditability when handling supplier information and procurement decisions.
- Escalate material commercial, contractual, delivery, governance, and programme risks to the appropriate stakeholders.
Requirements
- Relevant university or college degree in Procurement, Supply Chain Management, Business Administration, Finance, Law, IT, or equivalent professional experience.
- Strong experience independently executing sourcing and procurement activities for goods and services, ideally supporting an IT category, strategic programme, or carve-out environment.
- Experience preparing and coordinating RFI, RFQ, and RFP processes, supplier evaluations, negotiations, contracting, and mobilisation.
- Excellent communication and negotiation skills, with the ability to constructively challenge and align commercial, technical, and business perspectives.
- Strong analytical and structuring skills, with excellent attention to detail and the ability to maintain transparency and auditability throughout procurement decisions.
- Pragmatic and delivery-oriented, with the ability to balance procurement quality, governance, and compliance against programme deadlines and decision needs.
- Able to prioritise, create structure, and maintain momentum in a fast-changing environment with incomplete information and multiple dependencies.
- Self-driven and collaborative, with the ability to work independently and within a multidisciplinary programme team.
- High integrity and sound judgement when handling commercially sensitive and confidential information.
- Fluent professional English is required; CVs must be submitted in English.
- Able to work on a hybrid basis, with Solna as the preferred office location.
Job Tags
Full time, Contract work, Fixed term contract, Work at office, Monday to Friday